Category Archives: Job Descriptions Articles

19 Best Paying Jobs for Women in 2013 (Infographic)

Women have entered almost all fields of professions these days. Be it armed forces of business, women can be found working in all environments.  It is a fact that these days, women are starting new firms at twice a rate of all other businesses and according to a research it is projected that women labor force will increase to 78 million by the year 2018. Gone are the days when men used to earn and women used to stay at home.

The job of a pharmacist is the highest paying job for a women in the year 2013 followed by that of a lawyer and Computer and Information systems manager. Even physicians and surgeons, chief executives and nurse practitioner jobs are some of the best paying jobs for women.

Infact in jobs such as Registered nurses, school teachers, insurance underwriters, health service managers and community service managers, women outnumber men! Thailand is the country where the percentage of female entrepreneur is the highest in the world followed by Peru, Colombia, Venezuela, Dominican Republic and China. What is surprising to know is the fact that women owned companies employ 35% more people than all the fortune 500 companies put together and about 73% of working women had white collar occupations in the year 2009.

 19 Best Paying Jobs for Women in 2013

How to Write a Job Description for a Resume

Job descriptions are very important for preparing a resume. It is not so easy task to include your job descriptions in the resume. You should know how to write a job description for a resume to easily prioritize the descriptions. The very good method in preparing this is to consider your career goal and include the experience related to your professional objectives.

Write down all the responsibilities on a paper. Phrasing is not essential here; just write down everything you have done and doing in the previous and current jobs respectively.

Here is an idea of how to write your job descriptions in the resume.

How to prioritize the description information?

Highlight your responsibilities

In your resume, you should highlight each job’s responsibilities. Also mention how these items are related to your career goal. If you have other points which can support your career goal more effectively, use them rather.

Action words

Try to use power or action words like communicated, managed, developed and so on to start each description. Be sure that the statements which you have listed quantify your achievements.

 

Essential responsibilities

It would be much better in listing the timeline achievements/budget achievements, sales figures, customer acquisition rates or something which helps you in placing your responsibilities in the industry context in which you work in. Make sure that these mentioned statements are related to your career objective.

Quantify the essential statements

Include a point to quantify the statements of your job description. However, there is no need of quantifying every single thing, just quantify which are most essential and goal driven.

Qualifications and accomplishments

The same rules are applied for the qualifications and achievements. You should list the statements which are very much related to the career goal first. For example, if you are applying for the customer service job, though both the computer skills and communication skills are essential, your communication skill comes first.

Consider as an employer

Consider yourself as an employer, double check your each job description and also look whether you are relating these mentioned statements to the job you are seeking for. This allows your employer to know that you possess the skills which are necessary for the job.

Example of a Job Description

Job descriptions are very essential for attracting ideal candidates, helping the candidates in understanding the responsibilities of the job, assessing the performance of the candidates, and so on. The job descriptions should be communicated concisely and clearly about the tasks and responsibilities which are required for the position, the important qualifications of the position, and the fundamental requirements. For your better understanding we are specifying an example of a job description below.

An example of a clerical job description is specified here.

Clerical jobs are available in various companies including law companies, trucking companies, financial corporations, educational institutions, manufacturing industries and medical offices. The below roles and responsibilities should be mentioned when writing a job description for clerks.

Work of the receptionist

2 main duties of the job include answering the calls and welcoming the visitors. Clerical employees take messages, schedule the appointments and provide the information.

 

Tasks included in the job

The clerical employees do filling, make photocopies and send faxes of the correspondence and other required documents. They may obtain, arrange and distribute the mail, and as well as create an outgoing mail.

Preparing the spreadsheets

Preparing the spreadsheets and performing the data entry is a part of this job description. Clerical employees often update the records of bookkeeping on the computer.

Administrative work

Clerical employees may plan the travel arrangements for the schedule team meetings, executive personnel, reserve rooms for meeting, and also typing the meeting agendas.

Software proficiency

Normally, the clerical workers should be skilled enough in distinct software types, so that they can prepare mass mailings from the programs of word processing, run different kinds of reports and also maintain the databases.

What Is the Job Description of a Cashier

The cashier’s job description is mainly related to the payment. He/she should take the payments from the customers and should provide the change to the customers. The cashier should make sure that he/she has given the correct change. So you should know the roles and responsibilities clearly to get an idea of what is the job description of a cashier. Cashiers should be effective and efficient when they carry out their responsibilities.

Here we are mentioning the job description of a cashier.

Cash drawers

Cashiers should take the payments and return back the change to the customers. They should be sure that they have given a correct change, or else their respective cash drawers will not balance.

Credit or debit cards

Sometimes the customers will pay credit or debit cards, and the cashiers should know the way of processing those types of transactions.

 

Scanning the products

In the grocery store, the cashiers should check out the orders of customers by scanning the barcode present on the product in the checkout line.

Selling the products

Cashiers even sell money orders, lottery tickets, cashier checks, bag groceries, change the register tape of the cash, stamps, balance the money drawer, mention other services and products, and transfer cash to the vault.

Customer service

Cashiers even handle the customer service inquiries. If necessary, sometimes they also refer the customers to the management for extra handling.

Managing the cash

Cashiers even prepare cash bags for the drivers of truck, count the coins using the coin machine, and balance the bank vault. Sometimes the cashiers have to take deposits, cash checks and carry out the withdrawal requests. Cashiers should also verify whether the money is legitimate or counterfeit.

What Is the Job Description of a Bankteller

Bank tellers are mainly responsible for carrying out the routine financial transactions which the customers make. The key aspect of the bank teller’s job description is to cater the customer’s financial requirements. So if you want to start your career as a bank teller you should know what is the job description of a bankteller for getting a clear view.

Bank tellers carry out several tasks at the bank counter. Below we are specifying the job description of a bank teller.

Receiving the payments

The main responsibility of the bank teller is to obtain the payments as checks or cash from their customers. They also provide money to their customers from their respective accounts by performing the standard procedures and formalities.

Customer service skills

A bank teller should possess very well customer service skills as he/she tends to be the representative of bank with whom the customers often administer their business.

 

Transactions

A bank teller spend most of the time in cashing the checks, withdrawals, funds transfer between the accounts, handling the deposits and processing the loan payments.

Accuracy

A bank teller is also responsible for managing huge amounts of cash. Bank teller should display high level accuracy when he/she balances the money drawer at the end of every business day. They should also check whether the details written on the withdrawal slip are accurate or not. The details like account holder name, account number, withdrawal date, and the amount withdrawn are analyzed by the bank tellers.

Deposits

The deposit slips which were filled by their customers for depositing the cash into their respective accounts are also checked by a bank teller. The deposited money is being counted by them properly. This counting is done manually or by using the cash counting machine.

Problem solving skills

The job description of the bank teller also involves solving various types of difficulties faced by their customers concerned with the withdrawals, deposits and money transfer. If there are any problems concerned to the account statements, bank tellers try to solve the problems by analyzing the problem carefully and quickly finding out the solutions.

What Is the Job Description of an Accountant

Every firm will have financial transactions that are to be maintained daily. So the accountants are very important in the financial world. They carry out the system of balances and checks which assure that the clients are not cheating the government. If you are seeking for the accountant job, you should have an idea of what is the job description of an accountant to be prepared according to that.

Responsibilities of an accountant

Primary and the general accountant duties include, managing the balance sheets, general entries preparation, petty and ledgers cash accounts on daily basis. The responsibilities of the accountant differ based on the client and the client’s financials. Besides these there are also some additional responsibilities which are included in the job description of the accountant role in many companies. They are:

  • Annually preparing the statements of loss and profit or whenever they are required.
  • Assessing the financial details and preparing the reports of financial transaction.
  • Reviewing the company’s budgets assigned to various distinct tasks.
  • Handling the daily accounts.
  • Explaining customers, investors, staff members, business partners about the accounting and financial policies and billing invoices of the firm.
  • Maintaining the daily transactions document on the computer and also in the format of hard copy.
  • Completing the provided tasks within the financial deadlines.
  • Dealing with the financial and accounting irregularities.
  • Coordinating the financial regulations and rules implementation.
  • Allotting the work to the junior accountants and handling the documentation of the data and finish the procedures of accounting.
  • Preparing the reports of financial accounting and sending those reports to the regarding authorities.

Besides the above duties, preparing the reports of audit, aiding the CA with the reports of audit, salary recommendations, developing the budgets, and so on are also included in some job descriptions.

There are mainly 4 types of accountants. They are

 

Public accountants

They normally work for the public accounting firms. They help the public if they are having any problem regarding deductions, taxes, declarations, and audits.

Government accountants

For the government, they supervise the accounting records. They make sure that the records of the government are accurate and truthful.

 Internal auditors

They directly work for the firms. They make sure that the firm’s records are accurately and truthfully reported, which assure that the firm is not unnecessarily taking money from the customers, and the workers are not taking any funds inappropriately from the firm.

Management accountants

They supervise the pay outs and profits of the firm. This might be performed for the sake of tax or to assess what expenditures and investments are benefiting the firm.

What Is the Importance of Job Descriptions

Job descriptions are having an important function in the employing organization. So you should know what is the importance of job descriptions. The importance of these job descriptions is useful to all the personnel, and also to the potential personnel including the job candidates, managers, employees and recruitment personnel.

Job description

A job description outlines the essential skills, education and training required by a potential employee. It indicates the responsibilities and the duties of a particular job. Once a description of the job is prepared, it can be able to serve as a basis for orienting a fresh employee, interviewing individuals and also in the appraisal of job performance. Preparing the job descriptions mainly results in the thought process which aids in determining the difficulties regarding the job, how this specific job relates to others and finding the features required by new candidate to fill the role.

Here we are specifying the importance of job descriptions.

 

Serves as a communication tool

A well thought and written job description serves as an effective communication tool between the employees. For an organization, the up to date and accurate job descriptions offer the most effective communication tools between the employees.

In the process of recruitment

In the recruitment section a well job description serves as an important function, as at this period the internal standards are communicated by the organization to the candidates who are external to the firm. The applicants who apply for any role should know the qualifications and duties of a job to determine the match between their expertise and the job role. A clearly stated and accurate job description provides an essential information for accomplishing the process of recruitment successfully.

Reviews

Another important area in which the job descriptions offer important employee communications is review. This job description explains the expectation of manager for a specific position of each employee.

Legal

The critical significance of these job descriptions includes legal ramifications. If there is no up to date and accurate job description, there will be an increased risk of improper hiring cases and legally uncertain personnel practices.

Advantages of Job Descriptions

A job description serves as a concise definition for a specific job role within an organization. These job descriptions are accepted and common tool for identifying the correct person to fill the role. The business people, or the people who are running any organizations tell that they face challenges in keeping the qualified staff to run the organization or the business properly. Hence you should know the advantages of job descriptions.

Here are some advantages of job descriptions.

Hiring a correct person

The well written and accurate job descriptions help in attracting the candidates who are prepared and qualified to fulfill the listed duties. Sometimes it also helps in preparing the candidates for the general structure of an interview process or for the interview questions. A well prepared job description makes the process of the interview easier and faster with a good group of the qualified individuals.

 

Legal exposure

Job description can prevent the promotion, dismissal decisions and hiring based on the biased criteria. In the case of hiring, following the job description can prevent the person who is taking interview from asking something like illegal questions.

Evaluating the performance of an employee

Employers can make use of this job description to evaluate each employee performance. These job descriptions can even determine the process of increasing the pay and promotion decisions. Employers can also gauge the performance of the employees against the prepared job description and also provide corrective advice if any employee is carrying out at a poor level.

Provide clear expectations of the employee

The employees who are promoted newly and the new hires should receive the job description as they come to know what the company exactly expects from them. The pay rates, specific duties, working hours and any expectations of overtime allow the candidates to be productive. The employers should keep the job descriptions up to the date periodically. This reflects a definite representation of the candidate’s actual duties.

How to Write a Job Description

Job description can aid in defining the range and the domain of the task which you are expecting from the employer in a clear and simple manner. That is why it is very important to know how to write a job description. This job description not only describes the responsibilities and roles of an employee, but also clarifies particular qualifications which you are expecting from the employee.

 

Here we are mentioning some tips on how to write a good job description.

Required qualifications

It is very important to mention the fundamental necessities for the designation which include the educational qualifications and skill sets. Think about the qualifications and skills that you are expecting from the employee. Once you get a clear vision of what you are seeking, write down the required qualifications on the paper.

Employee relocate

Consider the present and future hiring requirements. For example, if there is a plan of opening new job positions in the future and if you require your new employee to relocate or travel, make sure that you include about this also in the job description.

Market research

It is always better to do a market research to assess how the other employers have prepared their job descriptions. You should observe

  • The type of terminology they used.
  • Whether their description is upto the point and clear.

Include necessary details when you start writing

After getting all the required points, start writing. Include all the necessary details in your description. For, example, include required skills, all the job tasks, expected performance and so on. You should also make sure to include a descriptive narrative if there are any additional shared responsibilities of the job and how you will measure, evaluate and reward performance.

Final conclusion

The very important aspect of writing a job description is the previous job description replica should not be prepared which the company has prepared some months ago. Indeed, rather than that it should be written by considering the present job requirements and also considering the organization’s long term goals. The duties and the job descriptions should include the needs of the profession. You should also be very clear about certain licenses and credentials you want to be possessed by the employee.

How to Write a Job Description for a Sales Representative

Preparing a sales representative job description is very important for the process of recruitment as it is very helpful in clarifying what is the responsibility of the salesman within the firm and also for the employee understand about the job responsibilities. So for preparing a well job description, you should know how to write a job description for a sales representative. The process of preparing a job description is absolutely straightforward and easy.

The job description for the sales representative includes a job title. This kind of job description can be used commonly in various industries like insurance sales, internet sales, pharmaceutical sales, and retail sales. Regardless the type of industry, the sales representatives play a very important role for their individual company success.

Here are some steps in writing the job description for sales representatives.

Job title

First think about the job duties. Then add job title as sales representative as you are looking for that position. As the job deals with the product selling or service, include the relevant and required information about that particular product.

Department

Start a new document and create a title for the position. Under that title, you should include the department and the supervisor name to whom the employee should report.

 

Company’s overview

Include a short description about the firm and its service or product. Including an overview of the firm’s purpose is very helpful.

List of duties

Include a heading as duties and responsibilities. Under this, list all the duties which you have thought before. Mainly concentrate on the broadest and biggest aspects of job.

Additional responsibilities and skills

Include a heading as additional responsibilities and skills. Beneath this, include all the minor responsibilities and certain skills that you are expecting from the ideal candidate, like strong communication skills, or specific computer programs.

Experience and education

Then include a heading called experience and education. Under this list the necessities, including the required degree type which the candidate should possess, required scale of work experience. If you wish to give any preference for the high level education candidates or more experienced candidates, you should indicate in this section.

Additional qualifications

Create a heading of additional qualifications and list if there are any other specifics under this which the ideal individual should know, like speaking another language, travelling and so on.

Employment terms

Include a heading of employment terms and list the employment duration in years or months for the contract hires, salary window, and also mention if there is any salary negotiable option based on the education and experience.