Category Archives: Assistant Job Descriptions

Retail Sales Assistant Job Description

Retail Sales Assistant Job Profile and Description

A retail sales assistant works in retail store and is responsible for selling just about anything that the store sells. In a retail store, a retail sales assistant is the driving force for making sales and he is the first person that a customer comes in contact with entering the store.

The job of a retail sales assistant is to recommend products, answer queries, provide advice on the products and most importantly sell the products. In some stores, the retail sales assistant could also function as a cashier and hence would have to handle cash and credit card transactions. The person is also in-charge of ensuring that the shop floor is presentable at all times.

 Retail Sales Assistant Duties and Responsibilities

The duties and responsibilities of retail sales assistant can vary based upon the size of the retail store. Usually, in smaller stores, the retail sales assistant will have to handle managerial as well as administrative duties and responsibilities. On the other hand, in a big store, the retail sales assistant will be allocated specific duties and responsibilities. In general, a retail sales assistant has the following duties and responsibilities:

  • Greeting customers on arrival to the store
  • Assisting customers select the right product
  • Showing all the different kinds of products that the customer wants to see
  • Arranging demonstration of the products
  • Explaining how a product is used
  • Highlighting the benefits of having the product
  • Showcasing the qualities of the product
  • Accepting payments for products sold
  • Handing invoices to customers
  • Taking care of exchange of products
  • Making sure that the products have their respective price tags
  • Displaying products in an appealing and attractive way
  • Keep the shop floor neat and tidy

 Retail Sales Assistant Skills and Specifications

The skills and specifications that a retail sales assistant needs are as follows:

  • Excellent communication skills
  • Be able to multitask
  • Have knowledge about every single product in the store
  • Have good convincing abilities
  • Having knowledge about how products work
  • Being able to demonstrate the working of the products
  • Be calm and patient
  • Have the knack of handling difficult customers
  • Be polite and courteous
  • Have the ability to understand customer need and accordingly show them the products
  • Be patient and friendly
  • Be approachable
  • Be presentable and well-dressed

 Retail Sales Assistant Education and Qualifications

To work as a retail sales assistant, a person needs the following education and qualifications:

  • A high school diploma or equivalent
  • Having a certificate in sales and marketing can be an added bonus

 Retail Sales Assistant Salary

A retail sales assistant is paid by the hour, and the person can earn anywhere from $10 to $12 per hour. Many stores have sales targets and if a retail sales assistant meets those targets, he could get a bonus.

Office Assistant Job Description

Office Assistant Job Profile and Description

An office assistant can have a wide range of responsibilities and these will depend upon the industry and the kind of organization the person is working for. In general, an office assistant is responsible for ensuring that the office functions efficiently and smoothly. In order for this to happen, the office assistant provides clerical, secretarial and administrative support to other employees working in the office.

Office Assistant Duties and Responsibilities

The duties and responsibilities of an office assistant are as follows:

  • Answering telephone calls and transferring the calls to the relevant person
  • Taking telephonic messages and distributing them
  • Greeting visitors on arrival
  • Providing visitors with refreshments while they wait
  • Receiving, sorting and distributing incoming mail
  • Preparing outgoing mail
  • Faxing
  • Photocopying
  • Scanning
  • Filing
  • Typing reports, documents and letters
  • Sending emails
  • Making travel arrangements
  • Assisting with event planning
  • Scheduling and arranging meetings and appointments
  • Ensuring that office equipment are maintained and serviced
  • Run work-related errands
  • Keep office area neat and tidy
  • Keep track of office supplies and order when supplies run low
  • Handle petty cash

Office Assistant Skills and Specifications

The skills and specifications that an office assistant needs are as follows:

  • Have outstanding organizational skills
  • Be good in planning
  • Have problem solving abilities
  • Be presentable
  • Be friendly and approachable
  • Have good written and spoken skills
  • Have an eye for details
  • Flexible
  • Accurate
  • Computer savvy
  • Confidentiality
  • Reliability
  • Be a team player
  • Be able to prioritize tasks
  • Be able to work under pressure
  • Have computer and Internet skills
  • Have numerical skills
  • Be meticulous
  • Have knowledge of administrative procedures
  • Have working experience of office management systems

Office Assistant Education and Qualifications

To work as an office assistant, a person needs the following education and qualifications:

  • High school diploma or equivalent
  • Training from a business college can be an advantage
  • Work experience may be an advantage
  • Get on the job training

Office Assistant Salary

The salary of an office assistant depends on the education, experience and the organization size. On an average, an office assistant can earn anywhere from $23,800 to $28,700 per year. Office assistant can earn higher salaries if they work for hospitals and government agencies.

Program Assistant Job Description

Program Assistant Job Profile and Description

Program assistants can be employed in different kinds of settings, such as private companies, educational institutions and nonprofit organizations. Usually people, who want to become program managers, work as program assistants to get the necessary experience for the higher position.

A program assistant is mainly responsible for providing support for a specific program. The person reports to the program manager and also assists the manager in implementing the program. In addition, a program manager also provides administrative support to the program and program manager.

Program Assistant Duties and Responsibilities

The duties and responsibilities of a program assistant can vary depending on the organization the person works for. However, in general, a program assistant can have the following duties and responsibilities:

  • Coordinating events and conferences
  • Researching sources for funds
  • Helping to prepare documentation for grants
  • Preparing presentations
  • Maintaining databases
  • Managing online resources
  • Typing out minutes of meetings
  • Filing
  • Managing and scheduling meetings
  • Managing the calendar of the program manager
  • Answering telephone calls
  • Making travel arrangements
  • Processing payments to suppliers and vendors

Program Assistant Skills and Specifications

The skills and specifications that a program assistant needs are as follows:

  • Have good written and verbal communication skills
  • Have the ability to conduct research independently
  • Be able to multitask
  • Have a keen eye for details
  • Be computer savvy
  • Be good with numbers
  • Be self-motivated
  • Have strong inclination for customer service
  • Be professional
  • Be polite and courteous
  • Be enthusiastic
  • Be a team player
  • Have problem solving ability
  • Have good reasoning power
  • Have strong organizational skills

Program Assistant Education and Qualifications

To work as a program assistant, a person needs the following education and qualifications:

  • High school diploma or equivalent with good SAT scores
  • Bachelor’s degree in administration or related to the industry in which the person wants to work
  • Many organizations prefer that program assistants have one or two years of experience, and this can be achieved by working as an intern or in a nonprofit organization while the person is completing college or university

Program Assistant Salary

On an average, a program assistant earns about $35,000 annually. However, the salary can vary depending on the employer type, experience, responsibilities of the position and the education qualifications of the person.

Editorial Assistant Job Description

Editorial Assistant Job Profile and Description

Many people, who want to do editorial work, typically start their career as editorial assistant. An editorial assistant’s job profile will cover administrative as well as editorial tasks. For instance, the editorial assistant may have to supervise freelance writers to ensure that they submit their articles on time. At times, an editorial assistant could also write articles and do basic proofreading.

The job profile of an editorial assistant depends on the company he is working for. In smaller companies, an editorial assistant will have more responsibilities, while in larger companies, the job will involve doing more administrative tasks.

Editorial Assistant Duties and Responsibilities

The duties and responsibilities of an editorial assistant are as follows:

  • Supporting the editorial staff in all publication-related activities
  • Being a personal assistant to the editors
  • Issuing contracts to writers
  • Dealing with matters related to royalties
  • Liaising with in-house writers, printers, production staff, designers and photographers
  • Handling administration of work given to freelance writers, photographers, illustrators, stylists and picture researchers
  • Summarizing written material
  • Editing and proofreading articles and manuscripts before sending them to the editors
  • Handling telephone and email inquiries from writers
  • Filing, photocopying and doing other routine administrative tasks
  • Getting rights for materials from other publications
  • Writing articles
  • Collating work of many writers or authors
  • Assessing manuscripts and making recommendation about them to the editor
  • Sourcing freelance writers
  • Assisting art director and design team during publishing

Editorial Assistant Skills and Specifications

The skills and specifications that an editorial assistant needs are as follows:

  • Keen eye for details
  • Outstanding written and verbal communication skills
  • Well organized
  • Great problem solving skills
  • Be able to multitask
  • Be able to work under pressure
  • Be good at publication software
  • Have good interpersonal skills
  • Be proactive
  • Be able to work in a team and also independently
  • Be able to work without supervision
  • Be computer savvy

Editorial Assistant Education and Qualifications

To work as an editorial assistant, a person needs the following education and qualifications:

  • High school diploma or equivalent with good SAT scores
  • Bachelor’s degree in English, Journalism or Communication
  • If working in a specific type of publication, the editorial assistant should have a bachelor’s degree in a related field
  • Internship in newspapers, magazines, literary agencies and publishing houses during college or university education is an added benefit

Editorial Assistant Salary

Typically an editorial assistant’s salary depends on the experience. Hence, the salary can range anywhere from $27,600 to 39,000.

Training Assistant Job Description

Training Assistant Job Profile and Description

A training assistant is responsible for assisting and aiding a training manager to prepare new employees for the job in the organization. A training assistant handles a wide range of clerical tasks, right from answering questions from employees to answering telephone calls, responding to emails and passing out training manuals during training sessions. Usually training assistants are part of the human resources department in an organization.

Training Assistant Duties and Responsibilities

The duties and responsibilities of a training assistant are as follows:

  • Scheduling training sessions
  • Informing concerned parties about the training
  • Ensuring that the training venue is booked and ready for the training session
  • Sending out pre-course information to participants
  • Compiling the training objectives of the participants
  • Ensuring that the training material is up-to-date
  • Printing out training support materials
  • Helping training manager or trainer to create training support materials
  • Recording the attendance of employees for the training session
  • Preparing training reports
  • Helping in arranging induction program timetable
  • Keeping track of employees training records and maintaining them
  • Providing general administrative assistance to training managers and trainers
  • Handle any other task associated with organizing and scheduling training sessions
  • Handing out feedback forms and collecting them
  • Collating details from feedback form and presenting to the training manager or trainer

Training Assistant Skills and Specifications

The skills and specifications that a training assistant needs are as follows:

  • Outstanding written and verbal communication skills
  • Have thorough understanding of the organization’s goals and mission
  • Be organized
  • Be able to multitask
  • Be computer savvy
  • Be able to work under pressure
  • Be proactive
  • Have problem solving abilities
  • Be able to handle clerical tasks, such as filing and typing
  • Be courteous
  • Understand the objectives of each training session
  • Have a keen eye for details
  • Have the ability to explain objectives of the training

Training Assistant Education and Qualifications

To work as a training assistant, a person needs the following education and qualifications:

  • High school diploma or equivalent
  • Get on the job training or in the human resources department
  • Some organizations may require training assistants to have a bachelor’s degree in human resources, administration, communication or business

Training Assistant Salary

On an average, training assistants can earn anywhere from $29,000 to $50,000 depending on the industry, experience and geographical location. If a training assistant is experienced, he will earn a higher salary.

Quality Assistant Job Description

Quality Assistant Job Profile and Description

A quality assistant is responsible for working with a quality manager. The main tasks could involve assisting the manager in sampling, assessing and verifying that the products meet certain set standards. Along with the manager, the quality assistant ensures that legal compliance and expectations of the customers are met. In addition, the quality assistant may also have to keep proper documentation of the product assessment results and may assist in placing orders for raw materials and conducting inventory.

Quality Assistant Duties and Responsibilities

The duties and responsibilities of a quality assistant are as follows:

  • Helping in the assessment of product
  • Ensuring that the product meets customer requirements
  • Assisting in implementing performance and quality improvement programs
  • Ensuring products comply with quality and legal standards
  • Aiding the quality manager to guide and train production staff in quality measures
  • Preparing reports
  • Keeping track of staff schedules
  • Helping in managing training requirements of production staff
  • Assisting quality manager to conduct training sessions
  • Typing out letters and documents
  • Collating data and presenting them in graphs and charts
  • Checking inventory
  • Placing orders for raw materials
  • Scheduling meetings with management and vendors
  • Answering telephone calls
  • Taking messages
  • Helping with daily clerical and administrative tasks, such as typing letters, sending emails and filing

Quality Assistant Skills and Specifications

The skills and specifications that a quality assistant needs are as follows:

  • Keen eye for details
  • Outstanding written and verbal communication skills
  • Well organized
  • Great problem solving skills
  • Good statistical ability
  • Have good interpersonal skills
  • Be convincing
  • Be able to multitask
  • Be proactive
  • Be able to work in a team and also independently
  • Be able to work without supervision
  • Be computer savvy

Quality Assistant Education and Qualifications

To work as a quality assistant, a person needs the following education and qualifications:

  • A high school diploma or equivalent with good SAT scores is a must
  • A bachelor’s degree in manufacturing or processing is added advantage
  • Getting on the job training

 Quality Assistant Salary

There is a great demand for workers in the field of quality assurance. Hence, being a quality assistant could be a good career option. On an average, a quality assistant earns about $40,000 annually. With a university degree and experience, a quality assistant can earn more by way of promotion.

Retail Assistant Job Description

Retail Assistant Job Profile and Description

A retail assistant is a person who works in a retail store and is responsible for selling merchandise to buyers. This job requires the person to be on his feet for long hours serving all kinds of customers, helping them, advising them, directing them, making recommendations and handling inquiries. In some retail stores, retail assistants can also double as cashiers and hence are responsible for making invoices and accepting payments for merchandise sold. In addition, in certain high-end retail stores, the retail assistant makes arrangements to deliver the merchandise to the customer’s home.

Retail Assistant Duties and Responsibilities

The duties and responsibilities of a retail assistant can differ depending upon how big or small the retail store is. Typically, in smaller stores, retail assistants also carry out administrative and managerial tasks; while in bigger stores they have specific responsibilities. In general, a retail assistant has the following duties and responsibilities:

  • Greet customers when they enter the store
  • Help customers select merchandise
  • Show customers different merchandise based on their needs and requirements
  • Arrange demonstration of the goods
  • Explain how merchandise are used
  • Explain benefits of owning a particular product
  • Explain the qualities of the merchandise
  • Accept payments for sales
  • Hand over invoices to customers on receiving payments
  • Handling exchange of merchandise
  • Ensuring that the merchandise have a price tag
  • Displaying the merchandise in an attractive manner

Retail Assistant Skills and Specifications

The skills and specifications that a retail assistant needs are as follows:

  • Outstanding communication skills
  • Ability to convince customers
  • Be able to multitask
  • Be knowledge about the merchandise
  • Know how different products work and be able to demonstrate the same
  • Be calm and have the ability to handle difficult customers
  • Understand the needs of customers and show them merchandise accordingly
  • Be polite
  • Be courteous
  • Be customer-oriented
  • Be patient

Retail Assistant Education and Qualifications

To work as a retail assistant, a person needs the following education and qualifications:

  • A high school diploma or equivalent
  • A certification in sales and marketing or business management can be advantageous

 

Retail Assistant Salary

Retail assistant is generally paid by the hour. Typically the hourly wage varies from $10 to $12 an hour. However, in large stores, some retail assistants may have monthly targets and on achieving them, they may be eligible for a bonus.

Staff Assistant Job Description

Staff Assistant Job Profile and Description

Staff assistant is an umbrella term to cover employees who help in an office with clerical work. The job profile of a staff assistant can vary depending upon the industry and organization. However, typically a staff assistant can assist one senior employee or an entire department with support and administrative tasks. Some of the administrative tasks are routine, such as answering phones and sorting mails, while others could be more complex.

Staff Assistant Duties and Responsibilities

The duties and responsibilities of a staff assistant vary according to the organization or department, and could include the following:

  • Answering telephone calls
  • Making telephone calls
  • Taking telephone messages
  • Arranging meetings
  • Coordinating meetings
  • Handling telephonic inquiries
  • Performing work requests
  • Maintaining files and records
  • Distributing correspondence and documents
  • Sorting and distributing incoming mail
  • Keeping records of office activities
  • Sending emails
  • Preparing outgoing packages and mail
  • Typing out documents and letters
  • Updating database and maintaining it
  • Coordinating workflow
  • Monitoring office supplies and ordering them when the inventory runs low
  • In-charge of overall neatness of the office
  • Checking invoices and making deposits

Staff Assistant Skills and Specifications

The skills and specifications needed to become a staff assistant are as follows:

  • Excellent organizational skills
  • Good in planning and executing
  • Time management skills
  • Being accurate and having an eye for details
  • Ability to multitask
  • Have excellent communication skills, both verbal and written
  • Courteous and polite
  • Confidentiality
  • Be able to work in a team
  • Have problem solving skills
  • Be meticulous

Staff Assistant Education and Qualifications

The education and qualification requirements to be a staff assistant are as follows:

  • High school diploma or equivalent
  • Having an associate degree in office management or office administration is preferable
  • Some organizations may want their staff assistant to have a bachelor’s degree, especially when working for senior executives
  • Certification from International Association of Administrative Professionals can help the clerical assistant rise in the organization
  • Computer savvy
  • Knowing how to use the Internet
  • Knowledge of sending emails and drafting letters
  • Good type writing skills
  • Have knowledge about office management systems
  • Have knowledge of administrative procedures
  • Have basic accounting skills

Staff Assistant Salary

The average salary of a staff assistant is about $40,000. However, there are some industries that pay better, such as working for the government, large hospitals and HR organizations.

Sales Marketing Assistant Job Description

Sales Marketing Assistant Job Profile and Description

Sales marketing assistant is responsible for helping the sales and marketing department in an organization. This is usually an entry level job, and hence sales marketing assistants are responsible for day to day administrative tasks. A sales marketing assistant main job is to ensure that the department keeps functioning properly on a day to day basis and in addition, a sales marketing assistant also assists sales and marketing manager and account executives. The person will be responsible to the marketing manager and will have to do tasks, such as record keeping, letter writing, sending emails, making phone calls to clients and vendors to fix appointments and order promotional materials.

 

Sales Marketing Assistant Duties and Responsibilities

The duties and responsibilities of sales and marketing assistant can vary based on the needs of the organization and sales and marketing manager. Some of the duties and responsibilities of a sales marketing assistant are as follows:

 

  • Providing administrative support and assistance
  • Handling travel arrangements for the sales and marketing department
  • Scheduling meetings and conferences
  • Collecting data and information and collating them into graphs and charts
  • Taking minutes of the meeting and  then typing out and distributing to all attendees
  • Facilitating communication between the sales and marketing department and other departments of the organization
  • Following up on customer orders
  • Billing
  • Ordering office supplies
  • Answering phones
  • Fixing appointments with clients and customers

 

Sales Marketing Assistant Skills and Specifications

The skills and specifications needed to become a sales marketing assistant are as follows:

 

  • Outstanding communication skills
  • Creativity
  • Good written skills
  • Typing skills
  • Ability to multitask
  • Problem solver
  • Ability to work under pressure
  • Good organizational skills
  • Having product knowledge and awareness
  • Good computer skills, especially Word and Excel

 

Sales Marketing Assistant Education and Qualifications

The education and qualification requirements to be a sales marketing assistant are as follows:

 

  • High school diploma or equivalent
  • Associate degree is preferable
  • Bachelor’s degree can open up avenues for promotion
  • Work experience in the field via internships and/or schooling is an added advantage

 

Sales Marketing Assistant Salary

The salary depends on the size of the company, geographical location, and experience and education of the individual. Typically, a sales marketing assistant can look to earn about $34,000 a year. There could be opportunities to get bonus if the department meets its quarterly targets.

Clerical Assistant Job Description

Clerical Assistant Job Profile and Description

As the name suggests, a clerical assistant is responsible for providing support to managers and staff employees by doing a whole range of clerical tasks. Basically a clerical assistant offers administrative support to clerks or a particular team of employees in a department, and are responsible for completing general office tasks on a day to day basis.

Clerical Assistant Duties and Responsibilities

The duties and responsibilities of a clerical assistant vary according to the organization or department, and could include the following:

  • Answering telephone calls and directing them to the concerned person
  • Making telephone calls
  • Taking and distributing messages
  • Scheduling meetings
  • Coordinating meetings
  • Handling inquiries
  • Performing work requests
  • Maintaining files and records
  • Distributing correspondence and documents
  • Sorting and distributing incoming mail
  • Keeping records of office activities
  • Photocopying, sending faxes and scanning
  • Sending emails
  • Preparing outgoing packages and mail
  • Typing out documents and letters
  • Updating database and maintaining it
  • Managing petty cash
  • Monitoring office supplies and ordering them
  • In-charge of overall neatness of the office
  • Checking invoices and making deposits
  • Coordinating workflow

Clerical Assistant Skills and Specifications

The skills and specifications needed to become a clerical assistant are as follows:

  • Outstanding organizational skills
  • Good in planning
  • Time management skills
  • Ability to prioritize work
  • Being accurate and having an eye for details
  • Ability to multitask
  • Having outstanding communication skills, both verbal and written
  • Confidentiality
  • Be able to work in a team
  • Have problem solving skills
  • Be meticulous

Clerical Assistant Education and Qualifications

The education and qualification requirements to be a clerical assistant are as follows:

  • High school diploma or equivalent
  • Having an associate degree in office management or office administration can be advantageous in securing the job
  • Certification from International Association of Administrative Professionals can help the clerical assistant rise in the organization
  • Knowledge of computers
  • Proficient in using Internet and email client
  • Good typing skills
  • Good in math
  • Be knowledgeable of office management systems
  • Have knowledge of administrative procedures
  • Have basic accounting skills

Clerical Assistant Salary

The average salary of a clerical assistant is about $30,000. However, there are organizations that pay more if the clerical assistant is working for high ranking executives. Such clerical assistants can look to earn close to $40,000 annually or possibly more.